Who We Are

The European Balloon & Party Council (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

 The European Balloon & Party Council’s registered office is at 9 Stortford Hall Industrial Park, Dunmow Road, Bishops Stortford, CM23 5GZ and act as the data controller when processing your data. Our designated Compliance Officer is Suteesh Chumber, who can be contacted at 9 Stortford Hall Industrial Park, Dunmow Road, Bishops Stortford, CM23 5GZ or on This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Lawful Basis for processing

 

Members Application and Area

Lawful basis for processing: contract 

EBPC has a contractual obligation to provide members with access to exclusive content and to have assessed them for eligibility. The members area gives members access to important documents, news and information which all form part of the service contractually provided by EBPC. 

Without requesting certain information on the application form, it would be possible to assess the member to then enter in to a contract. 

Purpose of processing: To give members access to exclusive content, petinant to the services provided by European Balloon and Party Council. The information given allows EBPC to check eligibility of membership.

 

Contact Form

Lawful basis for processing: Legitimate interests 

It is in both the visitor’s and EBPC’s interests that the message is safely received by EBPC. Therefore we must keep a copy of the message so it can be retrieved in the event of an email failure.

 Purpose of processing: The message details are stored in the database for 1-2 months to ensure messages can be retrieved should there be a failure with email.

 

Newsletter

Lawful basis for processing: Contract 

EBPC has a contractual obligation to provide members with the latest regulatory updates for the balloon and party product industry. This forms part of the service contractually provided by EBPC. 

Purpose of processing: To keep subscribers up to date with the latest in the balloon and party product industry

 

Surveys

Lawful basis for processing: Legitimate interests 

It is in both member’s and EBPC’s interests that opinions are gathered which can steer the direction of EBPC for the greater good of all members and the wider public. 

Purpose of processing: To gather opinions on matters pertinent to the functions of the European Balloon and Party Council

 

GDPR Individual Rights

 

Right to be informed

All information regarding GDPR can be found in this Privacy Policy.

Right of access

If you would like to have access to a copy of the data this website holds relating specifically to you, please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. Your data will be provided free of charge within one month of receiving your request.

Right of rectification

If you would like us to rectify any of the data this held on this website relating specifically to you , please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. We will rectify the data free of charge within one month of receiving your request.

Right of erasure

If you would like us to remove any or all of the data held on this website relating specifically to you , please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. We will remove the data free of charge within one month of receiving your request. Please note, this may not be possible if the data is essential to services we are contractually obliged to provide you with. We will inform you if this is the case.

Right to restrict processing

If you would like us to restrict the processing of any data held on this website relating specifically to you , please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. We will restrict processing of your data free of charge within one month of receiving your request. Please note, this may not be possible if the data is essential to services we are contractually obliged to provide you with. We will inform you if this is the case.

Right to data portability

If you would like to have access to a copy of the data this website holds relating specifically to you, please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. Your data will be provided in CSV format free of charge within one month of receiving your request.

Right to object

For any mass communication you receive from us, you can opt-out immediately using the opt-out link provided. However, if you feel there is any other processing of your data you would like to object to, please email This email address is being protected from spambots. You need JavaScript enabled to view it. with your request. We will terminate any further processing of your data immediately and free of charge.

Rights related to automated decision making including profiling

This website does not make use of any automated decision making or profiling.

 

Your Rights

You have the right to access any personal information that the European Balloon & Party Council processes about you and to request information about: - 

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified. 

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use. 

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

 

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. The European Balloon & Party Council uses third parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

Pioneer Europe Ltd

For the purposes of bookkeeping, accounts, tax returns where applicable and annual invoicing to our members. They act in the capacity of a processor on our behalf. The only information we provide is your name and email address and invoice values. 

Website Hosting 

For the purposes of hosting our website in a UK and European based data centre. Our website data includes storage of data subject email addresses only which are used for the purposes of newsletters and surveys. The website also collects IP addresses linked to each user account as either a website login user, or newsletter recipient.

 

Safeguarding Measures

The European Balloon & Party Council takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: - 

  • Strong password protected entries
  • Restricted access to only limited personnel
  • Firewalls on hosted applications
  • Malware and anti-virus protection systems on computers 

Transfers Outside the EU

The European Balloon & Party Council utilise some products or services (or parts of them) that may be hosted/stored in the US, which means that we may transfer any information which is submitted by you through email outside the European Economic Area ("EEA") for the below purposes: - 

DropBox: For the purposes of storing and sharing documents with our members and to collaborate on projects. Only participating members are provided with access to the relevant folders. Only the names of the participants are included in documents.

Folders with accounting information or any other personal data is held in non-shared folders. 

Microsoft OneDrive & SharePoint: For the purposes of storing and sharing documents with our members and to collaborate on projects. Only participating members are provided with access to the relevant folders. Only the names of the participants are included in documents.

Folders with accounting information or any other personal data is held in non-shared folders. 

Microsoft Office Business Premium: We use Microsoft Outlook for transmitting personal messages to data subjects. These are often in the form of electronic mail which uses SSL, TLS and Password level security features. 

Therefore, when you send us an email, the personal information you submit may be stored on servers which are hosted in the US. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by strict agreements and measures set out by The European Balloon & Party Council to protect your data and comply with the relevant data protection laws.

 

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to The European Balloon & Party Council, however, as this information is required for us to provide you with our services as well as legitimate interests, we will not be able to offer some/all our services without it.

 

How Long We Keep Your Data

The European Balloon & Party Council only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

 

Special Categories Data

Owing to the products, services or treatments that we offer, the European Balloon & Party Council does not collect or process sensitive personal information.

 

Lodging A Complaint

The European Balloon & Party Council only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 

European Balloon & Party Council

Suteesh Chumber

9 Stortford Hall Industrial Park

Dunmow Road

Bishops Stortford, CM23 5GZ

Tel: +44 1279 888388

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)

Fax: 01625 524 510

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.